Expense Deduction Tracker
Log expenses. Auto-calculate what is deductible. Export a clean tax report.
The average freelancer underclaims $3,200/year in deductions.
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Common: Adobe ($55/mo), Coworking ($300/mo), Web hosting ($15/mo)
About the Expense Deduction Tracker
Track freelance business expenses, auto-calculate deductions by category, log mileage, and export a clean tax report. US, UK, CA, AU supported.
What you can do with it
- 12 deduction categories
- Mileage & home office
- Tax savings estimator
- CSV export
Frequently asked questions
What counts as a deductible business expense for freelancers?
Anything ordinary and necessary for your business: software subscriptions, hardware, a proportion of home office costs, business-use mileage, client travel, professional fees (accountant, lawyer), insurance, and education that maintains your skills. The boundary is business purpose — a phone used 70% for clients is 70% deductible.
How do I track mileage for my tax deduction?
Keep a running log of date, destination, purpose, and miles — your phone's drive tracking works if you note the purpose. In the US, the standard mileage rate (67 cents/mile in 2025) applies to business miles; in the UK, you can claim 45p/mile for the first 10,000 and 25p after. This tracker logs each trip and totals them for your report.
How much can I realistically save in taxes by tracking expenses?
For a typical freelancer, documented deductions are worth 20–40% of total expenses in tax savings (your marginal rate applied to the deductions). On $10k of tracked expenses at a 24–32% marginal rate, that's $2,400–$3,200 back. The tax savings estimator in this tool shows you the number as you log.
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Expense Deduction Tracker: Common Questions
What counts as a deductible business expense for freelancers?
Anything ordinary and necessary for your business: software subscriptions, hardware, a proportion of home office costs, business-use mileage, client travel, professional fees (accountant, lawyer), insurance, and education that maintains your skills. The boundary is business purpose — a phone used 70% for clients is 70% deductible.
How do I track mileage for my tax deduction?
Keep a running log of date, destination, purpose, and miles — your phone's drive tracking works if you note the purpose. In the US, the standard mileage rate (67 cents/mile in 2025) applies to business miles; in the UK, you can claim 45p/mile for the first 10,000 and 25p after. This tracker logs each trip and totals them for your report.
How much can I realistically save in taxes by tracking expenses?
For a typical freelancer, documented deductions are worth 20–40% of total expenses in tax savings (your marginal rate applied to the deductions). On $10k of tracked expenses at a 24–32% marginal rate, that's $2,400–$3,200 back. The tax savings estimator in this tool shows you the number as you log.
Explore the rest of the toolkit in the free tools directory, or read practical guides in the blog.