Time & Profit Analyzer
Track billable hours, analyze profitability, and identify your most valuable clients.
Time Entries
Clients below this rate will show as red flags
About the Time & Profit Analyzer
Track billable hours, analyze profitability, and identify red-flag clients.
What you can do with it
- Hours vs Revenue chart
- CSV import
- Red flag alerts
- Billable vs non-billable
Frequently asked questions
What should my billable rate be?
Most solo freelancers are billable 35–50% of their working week — the rest goes to admin, marketing, and unpaid work. If you only track billable hours you overestimate your capacity and underprice. Track everything, then set your rate on billable hours only.
How do I find out which clients are actually profitable?
Divide each client's revenue by the total hours you spent on them — including the 'non-billable' hours (scope negotiations, chasing approvals, rework). A client paying $100/hour on the invoice can be a $40/hour client in reality. This analyzer computes real hourly rates per client and flags the red flags.
How much time should freelancers spend on admin and marketing?
Plan for 20–30% of your week on non-billable work: 10–15% admin (invoicing, email, bookkeeping) and 10–15% marketing and sales (proposals, outreach, portfolio). If non-billable work regularly exceeds 40%, your rates are too low or your processes are too manual — one of the two is fixable fast.
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How Time Tracking Doubled My Freelance IncomeResults
Billable Hours
0.00 hrs
Non-Billable Hours
0.00 hrs
Total Revenue
$0.00
Average Rate
$/hr0.00
Hours vs Revenue by Client
Time & Profit Analyzer: Common Questions
What should my billable rate be?
Most solo freelancers are billable 35–50% of their working week — the rest goes to admin, marketing, and unpaid work. If you only track billable hours you overestimate your capacity and underprice. Track everything, then set your rate on billable hours only.
How do I find out which clients are actually profitable?
Divide each client's revenue by the total hours you spent on them — including the 'non-billable' hours (scope negotiations, chasing approvals, rework). A client paying $100/hour on the invoice can be a $40/hour client in reality. This analyzer computes real hourly rates per client and flags the red flags.
How much time should freelancers spend on admin and marketing?
Plan for 20–30% of your week on non-billable work: 10–15% admin (invoicing, email, bookkeeping) and 10–15% marketing and sales (proposals, outreach, portfolio). If non-billable work regularly exceeds 40%, your rates are too low or your processes are too manual — one of the two is fixable fast.
Explore the rest of the toolkit in the free tools directory, or read practical guides in the blog.